SEARCHmate Databases - 2

This is the second of 3 files in this section.

This Section Covers--

Full Contents of this section                     
Word Search                             
  Previewing a Word Search              
  Performing a Word Search
Formatted Field Search
  Finding Formatted Fields
  Selecting an Operator
  Literals
Viewing Documents
Advanced Search Techniques
  Complex Searches
  Logical Connectors
  Learned Searches
  Replaying a Learned Search Session
  Recalling Commands and Results

Word Search

Previewing a Word Search

When you perform a word search in a SEARCHmate database, only documents that contain the exact word typed will be listed on the screen. This means that SEARCHmate might miss documents that contain words that are a variation of the one you type. For example, a document might contain the word laser-based but not the word laser. If you search only for laser, you will miss documents you need on laser-based technology. To remedy this, you should make your original command more specific. You can do this by using the Search Preview option.

Type a word followed by a "?" and press [Enter]. SEARCHmate will display the word and all the variants of the word it finds in the Search Dictionary. To the left of each word, SEARCHmate will list a count of the number of documents in the database in which the corresponding word occurs and the number of documents in the last RESULTS list in which the corresponding word occurs.

TECHNOLOGY TRANSFER DATABASE WORD SEARCH Documents in database: 435 Selected documents: 0 (0%) __ SEARCH COMMAND ____________________________________ Searched _____ Found _ | | | | | | |___ Search Preview __________________________________________________________| |Shown below is the number of documents containing LASER... | | | | 86/0 LASER 1/0 LASER_GUIDED | | 11/0 LASER_BASED 2/0 LASER_HEATED | | 1/0 LASER_BEAM 3/0 LASER_INDUCED | | 1/0 LASER_DRIVEN 1/0 LASER_INITIATED | | 4/0 LASER_EXCITED 1/0 LASER_PRODUCED | | 1/0 LASER_FOCUSING 1/0 LASER_PUMPED | | 1/0 LASER_GENERATED 1/0 LASER_SCATTERING | |Press RETURN to see additional words with the same root | |_____________________________________________________________________________| LASER? _____________ ______ ______ ______ ______ ______ ______ ______ ______ |Key in search||Browse||Browse||Recall||Recall|| Main || Other|| F.F. || | | || Up || Down ||Result||Commnd|| Menu || Menus||Search|| | |_____________||______||______||______||______||______||______||______||______| UP DOWN LEFT RIGHT F1 F2 F3 F4

From this list you can choose the words that suit your interest, making your search easier and more efficient.

Performing a Word Search

Type the word you want to search on, e.g., "LASER," and press [Enter]. If you want to search on more than one word or phrase, enclose the words in quotes, e.g., "LASER RESEARCH". SEARCHmate will display: RESULTS ranked by MOST hits.

TECHNOLOGY TRANSFER DATABASE                WORD SEARCH  
Documents in database: 435                  Selected documents: 86 (19%)
 __ SEARCH COMMAND ____________________________________ Searched _____ Found _
|#1  LASER                                                   435          86  |
|                                                                             |
|                                                                             |
|___ RESULTS ranked by MOST hits ______________________________________ Hits _|
|SNL_22A          LASER RESEARCH AND DEVELOPMENT                          29  |
|SNL_AP8          NEW KIND OF SEMICONDUCTOR LASER                         25  |
|000000103        VERSATILE, COMPACT FREE_ELECTRON LASER                  24  |
|SNL_AN0          EASIER ETCHING OF CHEMICALLY RESISTANT SUBSTANCES       16  |
|SNL_AR8          SANDIA LABS WILL TRANSFER TECHNOLOGY. . .               13  |
|SNL_AR4          SANDIA LABS AND TECHNOLOGY TRANSFER. . .                13  |
|000000125        SEEKING CAUSE OF DEFECT IN LASER CRYSTALS               12  |
|000000146        TESTING TECHNOLOGY                                      11  |
|SNL_42A          FUNDAMENTAL STUDIES                                     10  |
|SNL_AQ0          COHERENT VACUUM ULTRAVIOLET LIGHT                        9  |
|_____________________________________________________________________________|
  
 ________________  ______  ______  ______  ______  ____  _____  ______  ______
|Key in search or||Browse||Browse||Recall||Recall||Main||Other|| F.F. ||Scroll|
|RETURN to Browse||  Up  || Down ||Result||Commnd||Menu||Menus||Search|| Down |
|________________||______||______||______||______||____||_____||______||______|
                     UP     DOWN    LEFT    RIGHT   F1     F2     F3      F4

You can now Sort the RESULTS list, View Documents, Create a Columnar Report, or Print the RESULTS List of some of the documents.

Formatted Field Search

To perform a formatted field search, you need to tell SEARCHmate which formatted field to search, how to search the field and what to search for. To do this, you must enter commands in a specific order:

Formatted_field [Space] Operator [Space] Literal

Finding Formatted Fields

From the WORD SEARCH screen, press [F3]. Type "?" and press [Enter]. A list of formatted fields will be displayed.

TECHNOLOGY TRANSFER DATABASE                FORMATTED FIELD SEARCH    
Documents in database: 435                  Selected documents: 0 (0%)
 __ SEARCH COMMAND ___________________________________ Searched _____ Found __
|                                                                             |
|                                                                             |
|                                                                             |
|___ Formatted Fields (INDEXED fields are ) highlighted ______________________|
|Id                                                                           |
|Subject                                                                      |
|Category                                                                     |
|Owner                                                                        |
|Change_date (YYYY/MM/DD)                                                     |
|                                                                             |
|                                                                             |
|                                                                             |
|                                                                             |
|                                                                             |
|____ ? to see field names ___________________________________________________|

 ________________  ______  ______  ______  ______  ____  _____  ______  ______
|Key in search   ||Browse||Browse||Recall||Recall||Main||Other|| F.F. ||Scroll|
|                ||  Up  || Down ||Result||Commnd||Menu||Menus||Search|| Down |
|________________||______||______||______||______||____||_____||______||______|
                     UP     DOWN    LEFT    RIGHT   F1     F2     F3      F4

Selecting an Operator

Use the table below to select the appropriate operator.

                       TABLE OF OPERATORS
OPERATOR            MEANS                      EXAMPLE
---------------------------------------------------------------------
= or EQ             Equal to                   Name = Smith
<> or NE            Not equal to               Title <> 'Laser-Based'
< or LT             Less than                  Date < 1990/01/30
> or GT             Greater than               Date > 1990/01/30
>= or GE            Greater than or equal to   Number >= 101
<= or LE            Less than or equal to      Year-estab <= 1989
Between or BT       Between two values         Employees BT 10 20
Has                 Contains this literal      Title has Laser
Hasnot or HN        Does not contain this      Name HN Campos

Literals

A literal is a word or words you type to tell SEARCHmate what to search for.

Type:
Formatted_field [Space] Operator [Space] Literal [Enter].
In the example below, the formatted field is OWNER, the operator is "=" and the literal is SANDIA.

TECHNOLOGY TRANSFER DATABASE FORMATTED FIELD SEARCH Documents in database: 435 Selected documents: 0 (0%) __ SEARCH COMMAND ___________________________________ Searched _____ Found __ | | | | | | |___ Formatted Fields (INDEXED fields are ) highlighted ______________________| |Id | |Subject | |Category | |Owner | |Change_date (YYYY/MM/DD) | | | | | | | | | | | |____ ? to see field names __________________________________________________| ONWER = SANDIA ________________ ______ ______ ______ ______ ____ _____ ______ ______ |Key in search ||Browse||Browse||Recall||Recall||Main||Other|| F.F. || | | || Up || Down ||Result||Commnd||Menu||Menus||Search|| | |________________||______||______||______||______||____||_____||______||______| UP DOWN LEFT RIGHT F1 F2 F3 F4

SEARCHmate will search the database and display a RESULTS list.

TECHNOLOGY TRANSFER DATABASE FORMATTED FIELD SEARCH Documents in database: 435 Selected documents: 179 (41%) ___SEARCH COMMAND ____________________________________ Searched _____ Found _ |#1 OWNER = SANDIA 435 179 | | | | | |___ RESULTS ranked by MOST hits ______________________________________ Hits _| |SNL_AQ1 WIRE FEEDER FOR LASER WELDING PROCESS | |SNL_AM6 ATOMS AND MOLECULES INTERACT . . . | |SNL_ANN SANDIA OVERVIEW | |SNL_AM7 PERFORMANCE IN LONG_LIFE THERMAL BATTERIES | |SNL_AM8 ELECTROMAGNETIC LAUNCHER FOR EARTH_TO_ORBIT | |SNL_AM9 EPOCH FIRES HIGH_POWER, LONG_PULSE ELECTRON BEAMS | |SNL_AN0 EASIER ETCHING OF CHEMICALLY RESISTANT SUBSTANCES | |SNL_AN1 BALANCED SYSTEM OF AIRPORT SECURITY SAFEGUARDS | |SNL_AO4 FRACTAL GEOMETRY HARNESSED TO AID INDUSTRIES | |SNL-AN2 GALACTIC CENTER ANNIHILATION RADIATION | |___ ? to see field names ___________________________________________________| ________________ ______ ______ ______ ______ ____ _____ ______ ______ |Key in search or||Browse||Browse||Recall||Recall||Main||Other|| Word ||Scroll| |RETURN to Browse|| Up || Down ||Result||Commnd||Menu||Menus||Search|| Down | |________________||______||______||______||______||____||_____||______||______| UP DOWN LEFT RIGHT F1 F2 F3 F4

Viewing documents

To view a document from the RESULTS list, press the [Dn] and [Up] keys to highlight the document you want. Press [Enter]. The document will be displayed on the screen. Press the DOWN ([Dn]) arrow key to view the next 15 lines. Press the UP ([Up]) arrow key to view the previous 15 lines. Press the LEFT ([Lt]) arrow key to view the previous document. Press the RIGHT ([Rt]) arrow key to view the next document.

TECHNOLOGY TRANSFER DATABASE                BROWSE DOCUMENT 3 of 179  
SNL_ANN OVERVIEW                            Page 1  (Line 1 of 527)   
_____________________________ Top of Document ________________________________
ID              : SNL_ANN                     Document last changed 1990/04/18
SUBJECT         : SANDIA OVERVIEW              
CATEGORY        : PRESS RELEASE                
OWNER           : SANDIA NATIONAL LABORATORIES 
CHANGE_DATE     : 1990/04/18                   
                                               
<ABSTRACT>                                     
SANDIA OVERVIEW                                
                                               
    Sandia National Laboratories is operated for the U.S.  
Department of Energy by Sandia Corporation, a wholly owned 
subsidiary of AT&T, on a no_profit, no_fee, no_cost basis  
    Sandia is one of the nation's largest research and     
development engineering facilities.  Its headquarters and  
its main laboratory are located on Kirtland Air Force Base 
on the southeast edge of Albuquerque, New Mexico.  Another 
 ________________  ______  ______  ______  ______  ____  _____  ______  ______
|Press RETURN to ||  Up  || Down || Prev || Next ||Main||Other|| More ||Resume|
|go to next hit  ||  15  ||  15  ||Docmnt||Docmnt||Menu||Menus|| Keys ||Search|
|________________||______||______||______||______||____||_____||______||______|
                      UP    DOWN    LEFT    RIGHT   F1     F2     F3      F4

If you want to perform a new search, press [F4] and repeat the search instructions from the previous pages.

Advanced Search Techniques

Complex Searches

Even if you try to make your search command as specific as possible, the RESULTS list will probably contain documents you are not interested in. You can reduce a RESULTS list by combining search commands with logical connectors:

Logical Connectors

Connector         Selects documents that match. . .
-------------------------------------------------------------
AND               both search commands.
OR                one or both of the search commands.
XOR               one but not both of the search commands.

A Sample Search:

Let's say that we want a list of all documents dealing with laser and fusion technology at Sandia National Laboratories. This search can be done in two steps:

Step 1 --

From the WORD SEARCH screen, type:
Searchword [Space] Connector [Space] Searchword [Enter]
In the example below, type: "LASER" [Space] "AND" [Space] "FUSION" [Enter]. The RESULTS list displays documents containing both laser and fusion information.

TECHNOLOGY TRANSFER DATABASE WORD SEARCH Documents in database: 435 Selected documents: 17 (3%) __ SEARCH COMMAND ____________________________________ Searched _____ Found _ |#1 LASER AND FUSION 435 17 | | | | | |___ RESULTS ranked by MOST hits ______________________________________ Hits _| |SNL-AN0 EASIER ETCHING OF CHEMICALLY RESISTANT SUBSTANCES 20 | |SNL-AO1 PBFA II FOCUSING 14 | |SNL-ANN SANDIA OVERVIEW 11 | |SNL-AQ0 COHERENT VACUUM ULTRAVIOLET LIGHT 10 | |SNL-84A INERTIAL CONFINEMENT FUSION 10 | |000000046 LANL TO HOST LARGEST FREE-ELECTRON LASER CONF. 8 | |SNL-32A METALLURGY 6 | |000000051 LOS ALAMOS CAPTURES FOUR R&D 100 AWARDS 6 | |SNL-8A ION IMPLANTATION AND ANALYSIS 5 | |000000069 HIGH RESOLUTION IMAGING TECHNIQUE 5 | |_____________________________________________________________________________| ________________ ______ ______ ______ ______ ____ _____ ______ ______ |Key in search or||Browse||Browse||Recall||Recall||Main||Other|| F.F. ||Scroll| |RETURN to Browse|| Up || Down ||Result||Commnd||Menu||Menus||Search|| Down | |________________||______||______||______||______||____||_____||______||______| UP DOWN LEFT RIGHT F1 F2 F3 F4

SEARCHmate found 17 documents that contain laser and fusion for all companies involved in these technologies. Now we need to narrow the list to only those documents involving Sandia National Laboratories. This requires a Formatted Field Search.

Step 2 --

Press [F3], F.F. Search. (Optional - Type "?" then press [Enter] to display a list of formatted fields).
Type:
"AND" [SPACE] "OWNER" [SPACE] "=" [SPACE] "SANDIA" [Enter].

TECHNOLOGY TRANSFER DATABASE WORD SEARCH Documents in database: 435 Selected documents: 17 (3%) __ SEARCH COMMAND ____________________________________ Searched _____ Found _ |#1 LASER AND FUSION 435 17 | |#2 AND OWNER = SANDIA 17 10 | | | |___ RESULTS ranked by MOST hits ______________________________________ Hits _| |SNL-AN0 EASIER ETCHING OF CHEMICALLY RESISTANT SUBSTANCES 20 | |SNL-AO1 PBFA II FOCUSING 14 | |SNL-ANN SANDIA OVERVIEW 11 | |SNL-AQ0 COHERENT VACUUM ULTRAVIOLET LIGHT 10 | |SNL-84A INERTIAL CONFINEMENT FUSION 10 | |000000046 LANL TO HOST LARGEST FREE-ELECTRON LASER CONF. 8 | |SNL-32A METALLURGY 6 | |000000051 LOS ALAMOS CAPTURES FOUR R&D 100 AWARDS 6 | |SNL-8A ION IMPLANTATION AND ANALYSIS 5 | |000000069 HIGH RESOLUTION IMAGING TECHNIQUE 5 | |_____________________________________________________________________________| ________________ ______ ______ ______ ______ ____ _____ ______ ______ |Key in search or||Browse||Browse||Recall||Recall||Main||Other|| F.F. ||Scroll| |RETURN to Browse|| Up || Down ||Result||Commnd||Menu||Menus||Search|| Down | |________________||______||______||______||______||____||_____||______||______| UP DOWN LEFT RIGHT F1 F2 F3 F4

The RESULTS list is now reduced to 10 documents, down from 17 after the first search. These 10 documents meet all the search criteria specified for our sample search: all documents dealing with laser and fusion technology at Sandia National Laboratories.

Learned Searches

If you perform the same search regularly in the same SEARCHmate database, you can automate your search by using the Learn option. This option "records" your search for "playback" later on. Your searches will be faster and you will not need to be concerned with making errors which will take even more time.

From the WORD SEARCH or FORMATTED FIELD SEARCH screen, press [F2] two times (Other Menus then Search Menu) and the SEARCH MENU will appear.

TECHNOLOGY TRANSFER DATABASE SEARCH MENU Documents in database: 435 Selected documents: 0 (0%) _________________________________________ | | | 1 _ Word search | | 2 _ Formatted field search | | 3 _ Select ONE document by number | | 4 _ Change word search hit ranking | | 5 _ Review search session commands | | | | L _ Learn a search session | | R _ Replay a "learned" session | | X _ Expert search mode | | | | P _ Print reports on terminal printer | | H _ Help | | | |_________________________________________| _____________________________________________ ______ ______ ______ ______ |Key in your selection and press RETURN <1> || Main ||Search|| Sort ||Browse| | || Menu || Menu || Menu || Menu | |_____________________________________________||______||______||______||______| F1 F2 F3 F4

Press "L" then [Enter] to select Learn a search session.

Type the Learn_code and press [Enter] (anything you want from 1 to 10 characters). This is the name you will use to replay this learn session later.

TECHNOLOGY TRANSFER DATABASE LEARN A SEARCH SESSION Documents in database: 435 Selected documents: 0 (0%) Learn code : LFSNL Learn title : ______________________________________________________________________________ The learn code is a unique 1_to_10 character name for this learn session. You can replay the session by using this code. The learn title is a descriptive title of the learn session. If you want to replay the session but cannot remember the code, you can search all the titles for a key word. All titles containing the word are shown and you can select the one you want. LASER & FUSION DOCS _ SANDIA _____________________________________________ ______ ______ ______ ______ |Key in the learn title of this learn session || Main ||Search|| Sort ||Browse| |and press RETURN || Menu || Menu || Menu || Menu | |_____________________________________________||______||______||______||______| F1 F2 F3 F4

If the Learn code is one that has already been used, you will see the message below:

 ________________________________________________
|This learn code has already been used           |
|Do you want to overwrite it (Y or N)? <N>       |
|________________________________________________|

Type "Y" and press [Enter] if you want to replace the current learn code with a new definition or "N" and press [Enter] to keep the current learn code.

Type the Learn_title and press [Enter]. This is a description of what the learn code does.

To continue the Sample Search from the Learn code will be LFSNL for Laser Fusion Sandia National Laboratories and the Learn title will be LASER & FUSION DOCS - SANDIA.

Type "Y" and press [Enter] when you are asked to begin "learn mode". From this point forward all keystrokes are recorded.

While you are in learn mode, the message --- Learn Mode --- will flash until you press [F1] to stop learn mode.

 ________ Learn Mode __________
 ______  ______  ______  ______
| Stop ||Search|| Sort ||Browse|
| Learn|| Menu || Menu || Menu |
|______||______||______||______|
   F1      F2      F3      F4

Type "1" and press [Enter] to do a Word search or "2" and press [Enter] to do a Formatted field search. You will be returned to the search screen you selected. Perform your search. Use the Sample Search as an example.

You can have SEARCHmate pause during a learn session by typing two periods (..) before a search command. During playback, SEARCHmate will stop and wait for you to type a new command before proceeding.

When you press [F1] the Learn Mode will stop and your keystrokes will be saved.

Replaying a Learned Search Session

From the WORD SEARCH or FORMATTED FIELD SEARCH screen, press [F2] two times and the screen on the right will appear.

TECHNOLOGY TRANSFER DATABASE                SEARCH MENU   
Documents in database: 435                  Selected documents: 0 (0%)
                                                               
                    _________________________________________  
                   |                                         | 
                   |  1 _ Word search                        | 
                   |  2 _ Formatted field search             | 
                   |  3 _ Select ONE document by number      | 
                   |  4 _ Change word search hit ranking     | 
                   |  5 _ Review search session commands     | 
                   |                                         | 
                   |  L _ Learn a search session             | 
                   |  R _ Replay a "learned" session         | 
                   |  X _ Expert search mode                 | 
                   |                                         | 
                   |  P _ Print reports on terminal printer  | 
                   |  H _ Help                               | 
                   |                                         | 
                   |_________________________________________|

 _____________________________________________  ______  ______  ______  ______
|Key in your selection and press RETURN <1>   || Main ||Search|| Sort ||Browse|
|                                             || Menu || Menu || Menu || Menu |
|_____________________________________________||______||______||______||______|
                                                  F1      F2      F3      F4

Type "R" and press [Enter] to select Replay a "learned" session. Type the Learn_code and press [Enter].

Type the Learn_code and press [Enter]. If you do not remember the learn code, type "?" and press [Enter] and a list of your learned sessions will appear:

TECHNOLOGY TRANSFER DATABASE LEARN A SEARCH SESSION Documents in database: 435 Selected documents: 0 (0%) Learn code : Learn title : ______________________________________________________________________________ You can replay a "learned" session by keying the learn code you want. If you don't know the learn code, key in ? to list all learn codes. Or, key a word(s) followed by ? to see those sessions whose title contains the word(s) you specified. ________________________________________________ ____ ______ _____ ______ |Key in the learn code to replay and press RETURN||Main||Search||Sort ||Browse| |(use the ? If you don't know the learn code) ||Menu|| Menu ||Menu || Menu | |________________________________________________||____||______||_____||______| F1 F2 F3 F4

Learn Code Created    Last Used  Title
LFSNL      08-Mar-94  08-Mar-94  LASER & FUSION DOCS - SANDIA
LASERALL   04-Feb-94  04-Feb-94  ALL DOCUMENTS ABOUT LASER TECH
FUSIONALL  06-Feb-94  12-Feb-94  ALL DOCUMENTS ABOUT FUSION 
SNLALL     15-Mar-94  16-Mar-94  ALL DOCUMENTS ABOUT SANDIA NATL LABS

Type the desired learn code and press [Enter]. SEARCHmate will ask if you really want to replay the search session. Type "Y" and press [Enter]. SEARCHmate will execute the session.

If you recorded a pause in your session, SEARCHmate will stop executing the session and display a flashing message: Awaiting your reply. Type a new command and press [Enter]. SEARCHmate will continue to execute the learned session until it encounters another pause or until it finishes playback.

Recalling Commands and Results

The same search commands can be performed several times without having to retype the command. This is especially helpful if you make a mistake and need to repeat the third command in a ten command sequence.

With a RESULTS list displayed, press the RIGHT ([Rt]) arrow key to recall the most recent command. Continue pressing the RIGHT ([Rt]) arrow key until the command you want appears on the command line. Press [Enter] and the command will be executed.

NOTE: Make sure that the command you are executing matches the search mode you are in. If the command you are recalling is for a Formatted Field Search and Word Search is the current screen or vice versa, the command will not execute properly.

If you do not want to repeat a command but need a previous RESULTS list, press the LEFT ([Lt]) arrow key. The most recent RESULTS list will be displayed. Continue pressing the LEFT ([Lt]) arrow key until the RESULTS list you want appears.